To be effective the company’s safety policy, procedures and standards needs to be communicated throughout the organisation, whilst ensuring that there is the opportunity for all those within the organisation to feedback to management.
This process should be started with the formation of a safety committee, which ought to meet on a monthly basis. To maintain commitment to the meetings we would recommend that minutes are produced and circulated, in order that all staff can see the items under discussion. This is particularly important in demonstrating what action has been taken to address specific issues raised by staff through their safety representatives.
To complete the communication process, information must be provided to the board, to inform those with ultimate responsibility for workplace safety on what progress is being made, what outstanding issues have been completed, and where appropriate, what incidents or accidents have occurred.